Who We Are

Summary

The Nebraska Alliance is seeking a full-time position for Assistant Director of Operations. This position manages and enhances the organization’s internal systems, data collection, and quality improvement to support its mission. This role oversees financial and grant management, ensures compliance with internal policies and regulatory requirements, coordinates contracts and vendor relationships, and maintains efficient workflows and documentation. Additional duties include supporting digital collaboration, supervising administrative processes, managing website maintenance, and collaborating with the Executive Director on strategic planning and organizational alignment. 

Assistant Director of Operations Responsibilities: 

• Oversee the collection and analysis of internal data and quality improvement initiatives to help the Nebraska Alliance evaluate its impact.  
• Support financial operations by developing and monitoring budgets, tracking grants, and researching new funding sources.  
• Collaborate with leadership to set meeting agendas and maintain a consistent schedule of internal meetings for clear communication. 
• Manage contracts, agreements, and vendor relationships, including engagement of contractors and consultants.  
• Create, implement, and maintain efficient workflows and documentation systems to strengthen internal processes, ensuring compliance with policies and grant requirements. 
• Oversee procurement, monitor vendor contracts, and maintain accurate records and timelines.  
• Manage entries and reconciliations in QuickBooks Online, monitor grant expenses, and assist with financial reporting and forecasting. 
• Supervise digital collaboration platforms such as Microsoft Teams, SharePoint, Outlook, DocuSign, Google Suite, Zoom, Canva, and Mural to ensure secure collaboration and strong document management.  
• Maintain file organization, access permissions, and secure document sharing. Lead virtual meetings and training for effective remote collaboration. 
• Ensure administrative paperwork from staff and member CACs is completed and submitted on time, and keep compliance checklists for grant requirements.  
• Arrange travel, manage office supplies, and oversee equipment tracking. 
• Assist in implementing strategic plans and policies, oversee ongoing data collection and evaluation, and supervise the organization’s website maintenance, updates, and security to ensure optimal performance, accessibility, and compliance with privacy guidelines. 
• Perform additional duties as assigned to support organizational needs. 

Qualifications, Knowledge, and Skills: 

• Training and education relevant to nonprofit management, including organizational development, policy/procedure development, financial management, personnel management, and nonprofit governance.  
• 3 years or more of experience with directing programs. 3 years or more of experience working on organizational finances or grant management.  
• Preference for experience with nonprofit organizations or human services sector, especially membership organizations or networks. 
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint), SharePoint, and Zoom, with additional technology and software skills considered a plus. 
• Demonstrated strength in problem solving and skilled at conflict resolution, able to navigate challenges and mediate solutions effectively. 
• Strong organizational, time management, and decision-making skills, with the ability to coordinate multiple tasks and balance both long- and short-term projects simultaneously. 
• Ability to work independently, identify and manage divergent needs within the organization. 
• Aptitude for building relationships both internally and externally. 
• Experience with and enthusiasm for collaboration and teamwork alongside diverse individuals and organizations. 
• Upholds confidentiality and consistently demonstrates strong ethical standards. 

Other: 

• Routinely submit to a thorough criminal history background check. 
• Have access to a vehicle and possess a valid Nebraska driver’s license and proof of insurance, as this position may require occasional travel both in-state and out-of-state to meetings and/or conferences. 
•  Be flexible with occasional evening and weekend availability, if needed. 

Pay and Benefits  

The starting salary for this full-time, exempt position is $70,000.  

The Nebraska Alliance offers flexible work arrangements, including the option to work remotely up to two days per week. Additional benefits include a 403(b) retirement account with employer match, 13 paid holidays a year—including office closure between December 25th and January 1st—personal days, 18 days of paid time off in the first year of employment, ten weeks of paid family and medical leave in qualifying circumstances, time off to volunteer at local non-profits, and an employee assistance program. 

About the Nebraska Alliance  

The Nebraska Alliance is a growing non-profit organization dedicated to enhancing Nebraska’s response to child abuse. We are the nationally accredited membership organization, or state chapter organization, supporting the network of our member child advocacy centers (CACs) across all 93 counties in Nebraska. Our team provides technical assistance, training, coordination, grant administration, oversight, and organizational capacity support to our state's CACs, multidisciplinary teams, and communities working to implement a multidisciplinary response to child abuse in the provision of evidence-informed initiatives, including mental health counseling, forensic interviewing, multidisciplinary team coordination, and victim advocacy. In addition, we place significant emphasis on building robust statewide partnerships and leading public policy advocacy efforts to advance the mission and impact of CACs across Nebraska.

Our core values are:  

• Collaboration: We work in partnership with diverse people, organizations, and systems to make a difference for children and families.  
• Commitment: We care deeply about our work. We go above and beyond for child advocacy centers and the children and families they serve.  
• Leadership: We ask key questions and take on critical, statewide initiatives. We find solutions to challenges and inspire others to take action.  

How to Apply  

Please upload your resume and share a brief message with us noting your interest on CareerLink.  Our goal is an August 20th start date and applications are considered on a rolling basis. 

This job description is meant to describe the general nature and duties that may be required of this position within the Nebraska Alliance. It is not intended to be an exhaustive list of all duties and responsibilities associated with this job. All employment relationships with the Nebraska Alliance of Child Advocacy Centers are of an at-will nature and may be terminated at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.